Every enquiry asks the same questions before you even quote. Your chatbot can answer them — and qualify them.
VocUI trains on your packages, availability, and FAQs — so every enquiry arrives with the context you need, and your planning time stays where it belongs: on your clients.
Captures enquiries 24/7 · Trained only on your packages and services · GDPR-compliant
You're spending planning time on questions a chatbot could answer
It's not that clients are demanding — it's that there's no system between “I found your website” and “let's talk.” So every unqualified enquiry lands directly in your inbox.
Availability enquiries arrive without any budget context
Is June available? What are your rates? Clients ask without sharing guest count, venue preference, or budget — leaving you to play twenty questions before you can even quote. A chatbot gathers that context upfront, so every enquiry lands qualified.
After-hours venue and date requests go cold
Event planning decisions happen at 10pm over a laptop and a glass of wine. Without an instant response on your site, potential clients fill out another planner's form — and forget they ever found you. 41% of all meetings are booked outside standard business hours.
Package questions eat your planning time
What's included in full planning vs. day coordination? Do you work with our venue? How many meetings are included? You answer these on every discovery call. Your chatbot can answer them before the call even happens.
Live before your next event enquiry. No developers needed.
Train on your services
Upload your packages, pricing guides, availability notes, and FAQs. Your chatbot learns your business inside-out and answers using your actual content — not generic responses.
Configure your enquiry flows
Set up intake flows that capture event type, date, guest count, and budget before a consultation is booked. Complex or sensitive enquiries escalate directly to you with context attached.
Deploy and fill your consultation calendar
Embed on your website or portfolio. Visitors get instant answers and pre-qualified enquiries land in your inbox — ready for a productive first conversation.
Everything an event planner chatbot actually needs
Built to qualify leads, answer package questions, and book consultations — not just sit on your site looking pretty.
Availability check intake
Capture event date, type, guest count, and budget from every enquiry before it reaches you — so your first conversation is a qualified one.
Consultation booking
Route ready-to-book prospects directly to your calendar. Discovery calls get filled with clients who already know your packages and are serious about moving forward.
Package FAQ automation
Answer the difference between full planning, partial planning, and day coordination automatically — trained entirely on your own service descriptions.
24/7 availability
Couples and corporates plan events outside business hours. Your chatbot captures every enquiry at midnight as reliably as at noon.
Planner escalation
Enquiries that need a personal touch escalate to you immediately with the full conversation transcript — so you never start from scratch.
Vendor FAQ support
Answer common questions about your preferred vendor list, venue relationships, and supplier policies — keeping prospective clients engaged longer.
A typical week, before and after VocUI
Before
Hours each week spent in back-and-forth emails with enquiries that had no date, guest count, or budget — often leading nowhere after multiple exchanges.
Setup
Uploaded their services guide, pricing overview, venue capacity FAQ, and event planning process — configured in an afternoon.
After
Enquiries arrive pre-qualified with date, guest count, and budget context. Initial consultations shorter and better focused. More proposals sent per week.
For event planners who want to spend time planning, not fielding enquiries
If unqualified enquiries are eating your days, VocUI filters and qualifies them automatically — so your consultations start with the right information already in place.
Corporate Events
Handle brief intake, supplier FAQs, and consultation booking for conferences, away days, and product launches.
Wedding Planning
Qualify couples by budget and date, answer package questions, and book discovery calls — all before you pick up the phone.
Private Parties
Capture event details and answer theme, catering, and venue FAQs for milestone birthday and celebration enquiries.
Conference & Expo
Pre-qualify large-scale event briefs and answer logistics FAQs so your proposals start with the right information.
Related industries
Reach your event planning customers on every channel they use
Deploy the same AI chatbot across Website widget, WhatsApp, Messenger, Instagram, and SMS — all from a single knowledge base. Train once, deploy everywhere.
Your time is too valuable to spend on unqualified enquiries
Let your chatbot handle the questions. You handle the events.
Free plan available · No credit card required · Live in under an hour